2008 Northwest Booking Conference Schedule at a Glance

We're excited about the up coming Arts Northwest Booking Conference. Here's a preview of the schedule at a glance.

28TH ANNUAL NORTHWEST BOOKING CONFERENCE
October 13-16 in Eugene, Oregon

SUNDAY, October 12

11:00 AM - 4:00 PM Arts NW Board of Directors Meeting. Location: Hilton Eugene

MONDAY, October 13

8:00 AM - 6:30 PM Registration Open. Location: Ground floor: Hilton Eugene and Conference Center

8:30 AM - 11:30 AM Professional Development Institutes. Sponsored by Mount Baker Theatre ~ morning sessions: Locations: Directors, Studio A, Studio B and C. Vistas II.

11:30 AM – 12:30 PM Lunch: Location: Vistas I

11:30 AM – 7:00 PM Exhibit Hall load-in and set-up. Location: Composers and Playwrights

12:30 PM – 3:30 PM Professional Development Institutes Sponsored by Mount Baker Theatre ~ afternoon sessions: Locations: Directors, Studio A, Studio B and C. Vistas II.

4:00 PM - 5:15 PM First Timers’ Orientation Meeting. Sponsored in part by Admiral Theatre and Baylin Artists Mngmt. Location: Vistas I

5:30 PM - 6:45 PM Opening Reception ~ Complimentary light dinner & no host bar. Sponsored by Frank Vignola Gypsy Jazz and the Roots Agency. Location: Williams and O’Neill

7:15 PM – 9:25 PM Juried Showcase #1 / Sales Spots: Location: Soreng Theatre in the Hult Center, next to the Hilton

9:30 P.M – 10:00 PM Dessert and No Host Bar. Location: Adjacent to Vistas I and II, 12^th floor

10:00 PM – Midnight After Hours Showcases. Sponsored by Men of Worth. Locations: Vistas I and II, 12^th floor.

TUESDAY, October 14

7:00 AM - 9:30 AM Exhibit Hall finish set-up: Location: Composers and Playwrights

7:00 AM Registration Open: Location: Ground floor: Hilton Eugene and Conference Center

7:30 AM Coffee and pastries, Sponsored by The Hult Center for the Performing Arts and Arts Northwest. Location: Adjacent to registration

8:30 AM – 9:30 AM Block Booking Meeting #1 - (Presenters ONLY). Sponsored by CMI Entertainment, Inc.

Location: Vistas I

8:30 AM – 9:30 AM NAPAMA Membership meeting. Location: Studio B & C

9:45 AM – 12:00 PM Exhibit Hall Open: Location: Composers and Playwrights

10:00 – 11:30 AM One-on-One Consultations (previous sign up required): Location: 3^rd Floor, adjacent to registration

12 PM - 1:15 PM Lunch on your own

12 PM to 1:00 PM Arts NW assessment project: Lunch forums for invited participants only, various rooms in the Hilton

1:30 PM – 3:00 P.M Workshops / Sessions: Location: Various Rooms in the Hilton Eugene & Conf. Ctr

3:30 PM - 6:15 PM Juried Showcase #2 / Sales spots: Location: Soreng Theatre in the Hult Center, next to the Hilton

6:30 PM – 8:45 PM. Dine Arounds (Meet in the Hult Center Lobby)

8:45 PM – 9:15 PM Dessert and No Host Bar. Sponsored by the Canadian Consulate General. Location: Adjacent to Vistas I and II, 12^th floor

9:15 PM – 11:45 PM After Hours Showcase. Sponsored by Men of Worth. Location: Vistas II, 12^th floor.

9:25 PM – 11:45 PM Canada After Hours Showcase. Sponsored by the Canadian Consulate General

Location: Vistas I, 12^th floor.

WEDNESDAY, October 15

7:00 AM Registration Open. Location: Ground floor: Hilton Eugene and Conference Center

7:30 AM Coffee & pastries, Sponsored by Bottom Line Duo and Arts Northwest Location: Adjacent to registration

7:30 AM-8:15 AM TourWest grant information breakfast. Sponsored by: WESTAF Location: Directors. Mezzanine Level

8:30 AM – 10:00 AM Workshops / Sessions. Location: Various Rooms in the Hilton Eugene & Conf. Ctr

10:00 AM – 12:30 PM Exhibit Hall open: Location: Composers and Playwrights

10:00 AM – 12:15 PM One-on-One Consultations (previous sign up required): Location: 3^rd Floor, adjacent to registration

12:30 PM – 2:00 PM Keynote Luncheon and Address. Mason Williams. Sponsored by Opus 3 Artists. Location: Williams & O’Neill

2:30 PM – 3:00 PM General Membership Meeting. Location: Soreng Theatre in the Hult Center, next to the Hilton

3:15 PM – 6:15 PM Juried Showcase #3 / Sales Spots. Location: Soreng Theatre in the Hult Center, next to the Hilton

7:30 PM – 10:30 PM Oregon Bash. Sponsored by Eye for Talent/Vagabond Opera Dinner/Music. Location: Rock “n” Rodeo. 44 East 7^th Ave, Eugene, OR 97440. www.rocknrodeoclub.com

THURSDAY, October 16

8:00 AM Coffee and pastries. Sponsored by Arts Northwest. Location: 3^rd floor: Adjacent to registration

8:30 AM - 9:15 AM Closing Keynote ~ Robert Lynch, President. Americans for the Arts. Sponsored in part by NAPAMA. Location: Vistas I, 12^th floor

9:30 AM – 10:45 AM Exhibit Hall open – last chance! Location: Composers and Playwrights

11:00 AM - Noon Final Block Booking Meeting - (presenters ONLY). Sponsored by CMI Entertainment, Inc.

Location: Vistas I

11:00 AM – 1:00 PM Exhibit Hall Breakdown. Location: Composers and Playwrights

12:30 PM – 1:30 PM Arts NW Board of Directors Luncheon

Spring eNewsletter 2008

Check out the URL below to read our spring eNewsletter with the latest updates from Arts Northwest members and staff.
http://www.mynewsletterbuilder.com/tools/view_newsletter.php?newsletter_id=1409674255

Become a Sponsor for the 2008 Northwest Booking Conference

We are delighted to have Eugene, OR hosting the 28th Annual Northwest Booking Conference. The main conference site will be the Eugene Hilton and the Hult Performing Arts Center. As is the standard at the Northwest Booking Conference, there will be dynamic Showcases, an expanded roster of Late Night Showcases, professional development sessions, workshops, block booking sessions, networking opportunities, a well filled Exhibit Hall, and hundreds of your friends, clients, potential customers and professional colleagues. At the 2008 Northwest Booking Conference sponsorship opportunities abound to help you increase the visibility of your organization, artist, agency or facility. There are sponsorship opportunities at a variety of levels and we look forward to finding the appropriate one for you. Thank you in advance for your support. We could not put on such a great conference without you.

To become a sponsor of the 28th Annual Northwest Booking Conference, look through the opportunities, and contact the office via phone (360-457-9290) or email (artsnw@olympus.net) with your selection(s). We look forward to working with you. Thank you in advance!

2008 SPONSORSHIP OPPORTUNITIES:
JURIED SHOWCASES - $1,750 (or three sponsors at $650 each): The three showcases held at the conference speak to the "heart of the matter" as far as presenters, artists and management companies are concerned. They are an important, well attended, and favorite part of the event. This sponsorship option guarantees a listing in the official program, inclusion in our list of sponsors, up to two sponsor banners (sponsor provides) hung prominently on the stage during the elected showcase(s), and verbal mention of your sponsorship during the showcase(s) by the Master of Ceremonies.

KEYNOTE LUNCHEON / ADDRESS - $1,600: We aim for a dynamic, informative and engaging speaker who can deliver a conference high point.
OPTION TAKEN BY OPUS 3 ARTISTS

CONFERENCE TOTE BAGS - $1,500 OR TWO SPONSORS AT $800 EACH: The Northwest Booking Conference provides tote bags for conference attendees to put papers, samples and other items in, as they progress through the conference. This option includes both sponsors’ logos prominently on one side, and provides good and on-going visibility and name recognition for the sponsor both at the conference and later on.

OREGON BASH - $1,500 or multiple sponsors: $600 each: The Oregon Bash is a
regionally flavored party arranged by the locals. Eat, greet, dance, make merry, but don’t miss this “swinging and rocking” event that will be footloose and fancy-free. Great entertainment, – a party Oregon style! The Wednesday night event will take place at a downtown venue; a few minutes walk from the host hotel.
OPTION TAKEN BY EYE FOR TALENT/VAGABOND OPERA

THE OPENING RECEPTION—$1,500 or MULTIPLE sponsors at $300 each: This well attended event will be Monday of the conference. With the registration desk open and its complimentary food and no host bar the welcoming reception always attracts a crowd. The sponsor will be allowed a table for greeting the guests and handing out brochures and other information, as well as an opportunity to address the group.
OPTION TAKEN BY THE ROOTS AGENCY

AFTER HOURS SHOWCASES - $1,350 for one room for both days, or $700 per day per room: The NW Booking Conference offers multiple opportunities to performers who were not able to showcase formally due to lack of time, but whose quality was demonstrated, to showcase in the after hours portion of the event. This year, we have a great line up of artists who will perform on Monday and Tuesday evenings. Two After Hours showcases run simultaneously each night. Sponsors have their name attached at all times to their chosen showcase and can also provide MC services between showcases, as well as the opportunity to hang a banner, be included in the program and registration materials.
ONE OPTION TAKEN BY THE CANADIAN CONSULATE GENERAL
ONE OPTION TAKEN BY MEN OF WORTH

CONFERENCE NAME BADGE HOLDER SPONSOR - $1,200: Hang your logo round the neck of every conference attendee. This exclusive sponsorship puts your company’s logo on the official name badge for the Northwest Booking Conference, and guarantees your logos inclusion on every name badge generated.
OPTION TAKEN BY SUN. ERGOS THEATRE & DANCE COMPANY

CLOSING KEYNOTE ADDRESS - $1,000, or two sponsors at $600 each, 3 sponsors at $325 each: The Northwest Booking Conference continues its new tradition of a closing keynote address, a dynamic finale to a powerful event. * # some sponsorship benefits for the full sponsorship only.
ONE OPTION TAKEN BY NAPAMA

THE OFFICIAL CONFERENCE PROGRAM - $1,000 (or two sponsors at $600): The program will prominently display the program sponsor’s name and/or logo on the cover and be distributed to every conference attendee who will use it constantly thought the event. It is an integral part of the conference and is retained by many people as a reference source long after the conference is over. There is also the option to hang up to two banners (sponsor provides) prominently in the registration area. * #

PROFESSIONAL DEVELOPMENT INSTITUTES - $750 for the day: For years, the NW Booking Conference has delivered cutting edge knowledge, skills, leadership and vision through its professional development. Presenters, artists, agents and managers fill these sessions to learn the latest trends and ideas. These pre-conference, daylong and ½ day courses will be offered at the conference on the Monday of the conference. All of Arts Northwest's instructors work in the field and come highly recommended.
OPTION TAKEN BY MOUNT BAKER THEATRE

CYBER CAFÉ - $900 (OR 3 OPTIONS AT $375 EACH): The Cyber Café will allow attendees to check email and stay in touch with their organizations without leaving the conference site and your name can be attached to this popular option.
ONE OPTION TAKEN BY SUN VALLEY CENTER FOR THE ARTS

NEW COLLEAGUES / MENTORING SESSION - $700 or three sponsors at $300 each: This session is designed to orient first timers, get them acquainted with other conference attendees helping ensure that their first booking conference is effective and fun. First timers will have an opportunity to meet their "mentor" at this session learning how to get the most out of their conference experience.
ONE OPTION TAKEN BY BAYLIN ARTISTS MANAGEMENT
ONE OPTION TAKEN BY THE ADMIRAL THEATER

BLOCK BOOKING MEETINGS - $600 for both: The Northwest Booking Conference is known for its well attended, effective block booking meetings. Two meetings occur during the conference. While the block booking meetings are attended by presenters only, the results are shared with everyone. This is an important tool for presenters and artists/management in booking a season and being booked.
OPTION TAKEN BY CMI ENTERTAINMENT

AFTER HOURS DESSERTS AND SWEET THINGS - $600 EACH DAY: Presenters, artists and agents all attend the after hours showcasing, which take place on two stages, on Monday and Tuesday evenings. Desserts are an additional and very powerful attraction, and guaranteed to bring the sponsor positive recognition and definite accolades! *

MINI NAME BADGE SCHEDULE INSERT - $500: This folded, name badge size “schedule at a glance” slides neatly into the name tag holder of all conference attendees. It will be used repeatedly as a quick reference guide to the daily conference schedule. This sponsorship option includes your name or logo on the daily guide and will carry a frequent reminder of your name to presenters and all event attendees.

TUESDAY, WEDNESDAY AND THURSDAY MORNING BREAKFAST TREATS - $450 EACH: Both sponsors and attendees benefit from these affordable sponsorship options as the early morning is enhanced by good brew and something tasty to eat.
ONE OPTION TAKEN BY BOTTOM LINE DUO
ONE OPTION TAKEN BY THE HULT CENTER FOR THE PERFORMING ARTS

CONFERENCE TOTE BAG PROMOTIONAL INSERT - $275 (price per item): Get your message to Conference attendees. Your company may insert a CD, postcard or flyer promoting your company in the conference tote bag. Limited space is available so inquire soon (no additional publicity comes with this sponsorship option).

Juried Showcase and Northwest on Tour Application On Line Now

The 28th Annual Northwest Booking Conference from October 13-16, 2008 will be held in Eugene, Oregon. Applications for the Juried Showcase and Northwest on Tour are now on our website and can be downloaded and printed at www.artsnw.org. For more information contact the office via phone 360-457-9290 or email artsnw@olympus.net.

We look forward to your application!

Arts Northwest Staff

Juried Showcase & Northwest On Tour 2008

The Juried Showcase & Northwest On Tour application for 2008 will be coming out soon. Please remember that the deadline is March 6th postmarked. This year you may download the application off our website. Best of luck and feel free to get in touch with us if you have questions.

Arts NW Summer newsletter - Can you contribute an article?

Dear Arts NW Members,

We are working on the next edition of the Arts NW Newsletter and as always, a portion of each one is retained for articles and comment from our membership that are relevant to the wider touring and presenting world. We ask that you do not suggest articles that are mostly self promotion, or do not have a wider focus.

Some suggestions for topics include but are not limited to:

1. Articles focusing on the concept of festivals as opposed to one off shows; their advantages and challenges. Reaching diverse audiences through a festival.

2. Articles on engaging diverse segments of your community. What has worked and what has not. Your thoughts and ideas to share

3. Technology – how you and / or your organization are using it, or not. To further your mission. Artists – are you making fruitful use of the latest in technological advances?

4. Articles focusing on the concept of Cultural Democracy

5. Articles on experiences with immigration / visas recently?

6. Articles focusing on topics that may be of interest to the general presenting and touring world in the west?

7. Other ideas you might have that would be of interest to a diverse membership.


All members are welcome to submit. Please email a suggested title and brief synopsis of what you propose (or send a finished article if you have it). Keep it to about 150-200 words. Pictures may be included too, space allowing. Pictures must be of print quality - 300 dpi or better.

Deadline is June 25th, 2007.

Thank You
~ Arts Northwest staff

Visa/Immigration/Taxation Issues

Has anyone heard of a H2B visa form that can be used by Canadian performance
groups if they perform in a 50 mile radius (across boarders) to the US? I
have heard that the purchaser requests it and it does not cost the
performers the usual fee nor does it take the usual 90 days. Any advice
would be appreciated.

Anna Manildi
Juan de FUca Festival of the Arts
Port Angeles, WA

Help from "Arts Veterans" for the up and comings and new to the arts biz

KUDOS to Arts NW for providing this blog! I work with college students. Some are looking at Arts Management & Technical Support as a career. Are you an "ARTS VETERAN"? How does someone "get into the Arts gig?". Tips or insights? Resources or opportunities? Educational degrees & schools or work background required? Lessons from the SCHOOL OF HARD KNOCKS? Knowing what you know now, what would you do differently? My students and I thank you! Penny, Whidbey Island Campus of S.V.C.

How to post a comment on the Arts Northwest Blog

1) Find a posting you would like to respond to
2) Click on the "comments" link at the bottom right hand side of the posting. It will list the number of comments (for example: 3 comments)
3) You will see a listing of the comments on the left hand side and you will see an area to add a posting (a little text box). Add your comments and scroll to the bottom of that page.
4) Type in the word verification for security (just re-type the squiggly letters above)
5) Choose an identity. If you do not have a google or blogger account, do not worry. Choose "other" and add your name (web page is optional). If you do have a bloger or google account, feel free to use that OR the "other" with your name.
6) Once you click "publish your comment" it will be sent to a "holding area" so that Arts Northwest staff can moderate and post them to the web page for everyone to read.

Thanks again for your interest and support in trying out our new blog! We are excited about this new way of communicating and are continuing to learn along with you all.

Arts Northwest staff

Connections and Collaboration. Post your questions regarding the performing arts biz, and get answers

The Arts Northwest membership is renowned for its willingness to offer peer to peer help and advice. This is the space to do that.
Need help with some aspect of the performing arts biz? Frame that question here.

Summer Festivals and Shows

Please tell us if you have shows and/or festivals in the summer, when and where? This is useful info for people booking at this time of the year in terms of possible block booking partners, and also for artists/agents looking for summer gigs. Thanks, Arts NW

Welcome to the new Arts Northwest Blog!

Welcome to the new Arts Northwest blog! We are excited about this new space for members to communicate with each other about a variety of topics. At the office, we get inquiries on a weekly basis. Our hope is that members can respond to their colleagues questions directly through the blog.

Blog etiquette can be an important aspect of keeping a blog useful and focused. Please remember that this blog is strictly a professional one. Please be considerate and respectful when posting. No personal attacks. Furthermore, as a way to organize our conversations, we thought of a few topics including, education, arts administration, touring, booking, other. Please consider these topics when posting questions. If you have an idea for another topic that would be useful, please Email us and we will take it into consideration.

You can post questions or responses to the blog and you can also continue to send us questions via Email. As we become more comfortable with the blog, we will post appropriate questions we receive onto the blog or send it out to the list.

We are excited to introduce this new form of communication for Arts Northwest. If you have questions about using the blog, feel free to call or email us.

Thank you!

Arts Northwest Staff
artsnw@olympus.net
360-457-9290